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How to Save Money on Secretarial Revisions

Copyright© 2005-2006 Leva Duell

Apply the tips below to clearly indicate document revisions. When you indicate changes clearly, revisions will be quicker and more accurate, and your secretarial bills will be lower!

Editing a hard copy

• Write or print legibly.
• Make corrections with a red pen. Do not use a blue pen or pencil. Blue doesn't copy or fax well.
• Place a check mark next to every line that has edits.
• Make small corrections on the project.
• Cross out the wrong word and put the correct one above it with a caret.
• If there is not enough room to make the corrections and additions legibly, number them and write them on a separate piece of paper. Clearly indicate where the additions need to be inserted.
• Highlight missing information on the original document.
• When deleting large sections or pages, cross them out.
• When moving large sections or pages, leave the original information in the original sequence so the typist can find it. Indicate the beginning and end of the material you are moving. Number the sections and indicate where you want to move the text. Return the project with moved pages in its original sequence.

Editing a computer file

• Do not make minor edits in a computer file. If you do, the typist will have to compare the revised document with the original word for word. Instead give instructions on what to change. When making changes yourself, use your word processor's highlight tool to mark the changes or change the color of the text.

Make a good impression with error-free documents. While your typist, secretary, or secretarial service will do their best to provide error-free work, always take the time to proofread the document yourself.

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